TERMS AND CONDITIONS

HP Poly – The Find Your Poly Fit Campaign

India | No purchase necessary | Free promotional contest | Winner selected by Jury

Promoter

HP India Sales Private Limited

Contest Period

25.09.2026, 10:00AM IST]] to [31.10.2026, 8:00PM IST]

Contest Page

https://findyourpolyfit.com

Promoter, scope and acceptance

The HP Poly – The Find your Poly Fit Campaign (the “Contest”) is a free promotional contest organised by HP India Sales Private Limited, having an office at 24, Kothari Arena, 2nd Floor, Hosur Main Road, Adugodi, Bengaluru, Karnataka – 560030 (“HP” or the “Promoter”). HP may administer the Contest itself or through one or more authorised affiliates, agencies, technology providers, verification partners, logistics providers or other service providers (together, the “Contest Partners”).

By submitting an entry, a participant confirms that they have read, understood and accepted these Terms and Conditions (“Terms”). If a participant does not agree, they must not enter. These Terms form the entire rules of the Contest together with any specific instructions displayed on the Contest Page. If there is a conflict, these Terms will prevail unless HP expressly states otherwise in writing.

Key definitions

“Contest Page” means https://findyourpolyfit.com and any replacement page designated by HP.

“Contest Period” means the period stated in Clause 3, as changed by HP in accordance with these Terms.

“Participant” means an individual, over the age of 21 years, who submits an entry in accordance with these Terms.

“Eligible Entry” means an entry that HP or the HP-appointed jury determines satisfies all eligibility, completion, authenticity and compliance requirements in these Terms.

“Jury” means one or more representatives appointed by HP to review entries, determine eligibility, supervise or validate the selection process and resolve Contest-related questions.

“Gift” means the promotional gift described in Clause 9 and on the Contest Page. A Gift is not cash, wages, compensation or consideration for any purchase, recommendation, business decision or commitment.

Contest period and territory

The Contest begins at 25.09.2026, 10:00AM IST]]

Indian Standard Time (“IST”) and closes at to [31.10.2026, 8:00PM IST], unless extended, shortened, suspended, cancelled or otherwise changed by HP. HP’s server or the server used by its authorised Contest Partner will be the official timekeeping system. Entries received outside the Contest Period are not eligible unless HP decides otherwise.

The Contest is offered in India only and is void where prohibited or restricted by applicable law. HP may withdraw or restrict the Contest in any State or Union Territory, or for any category of person, if HP considers this necessary for legal, compliance, operational or reputational reasons.

Eligibility

To enter, a Participant must, at the time of entry and until any Gift is delivered:

be an individual aged 21 years or older and a lawful resident of India, physically located in India when entering;

provide a valid Indian mobile number, email address and delivery address, and be capable of receiving a Gift in India;

be a working professional in an audience invited or permitted by HP, if the Contest Page states any professional, organisational, designation, industry or company-size criteria;

enter only in their personal capacity and provide their own accurate information;

have authority to participate and be permitted under their employer’s policies, code of conduct, gift rules and applicable anti-bribery or public-sector requirements; and

not be prohibited by law, an employment obligation, a contractual restriction, sanctions, or an internal compliance rule from entering or receiving the Gift.

Employees, officers and directors of HP, HP affiliates and Contest Partners directly involved in the Contest, and their immediate family or household members, are not eligible. Government officials, employees of government-controlled or public-sector entities, and any person whose employer prohibits promotional gifts are not eligible unless HP has expressly approved participation and the person supplies any written clearance HP requests. HP may verify eligibility at any time and its determination will be final, subject to applicable law.

No purchase necessary and how to enter

No purchase, payment, product ownership, sales commitment, demo request or marketing consent is required to enter or win. A purchase or commercial relationship with HP does not increase a Participant’s chance of selection. Internet, data and device costs incurred by a Participant are their own responsibility.

The Contest is not intended to be a lottery, wager, betting scheme or gambling activity. A Participant pays no entry fee, stake or other consideration for a chance to receive a Gift.

During the Contest Period, a Participant must complete the following steps on the Contest Page:

open the Contest Page and accept these Terms and the applicable privacy notice;

select the meeting scenario or challenge requested on the Contest Page;

watch the required video or other content and complete the questions, quiz, survey or experience shown;

submit all mandatory contact, professional and organisational information accurately;

complete the final entry form and press the submission button labelled “Enter Gift Draw”, “Submit Entry” or equivalent; and

receive an on-screen or electronic confirmation that the entry has been submitted, where such confirmation is available.

Any button or message using wording such as “Claim Your Gift” means only that the Participant is submitting an entry for a chance to receive a Gift; it is not a promise, reservation, entitlement or guarantee of a Gift. HP recommends using “Enter Gift Draw” on the public interface.

Unless HP states otherwise, only one entry per person is permitted. Multiple, duplicate, automated, bulk, third-party or mechanically generated entries may be rejected. Optional consent to receive marketing communications, a request for a product demo, and the substance of any buying-intent response will not affect the chance of selection.

When an entry becomes eligible

Submission alone does not make an entry eligible. After the Contest Period, or at such other time as HP determines, the Jury may review entries for completeness, timeliness, authenticity, accuracy, compliance with these Terms, absence of manipulation and satisfaction of any criteria stated on the Contest Page.

The Jury may request supporting information; conduct a tele-verification; verify a Participant’s identity, employment, designation, organisation, location or contact details; and reject any entry that is incomplete, inaccurate, unverifiable, duplicated, suspicious, unlawful or inconsistent with these Terms. The Jury is not required to score creativity, knowledge, product preference, purchase intent or commercial interest unless the Contest Page expressly states otherwise.

HP and the Jury may determine eligibility in their sole discretion, acting reasonably and subject to applicable law. They are not required to provide individual reasons, scores, working papers, internal deliberations or correspondence concerning rejection or eligibility.

How the three winners will be chosen

Stage 1 – Jury eligibility review

The Jury will first create or approve a pool of Eligible Entries. Only entries in that pool may proceed to the random selection. The Jury’s role at this stage is to determine eligibility and process integrity, not to select winners based on purchasing intent or a subjective preference, unless the Contest Page expressly describes a different lawful criterion.

Stage 2 – Random selection

From the final pool of Eligible Entries, HP will randomly select three (3) provisional winners, using an electronic randomisation tool, computer-generated draw or another random method selected by HP. The draw may be conducted or supervised by the Jury or an authorised Contest Partner. HP may also select reserve winners in a ranked random order. The random draw is not required to be conducted publicly or before a notary or independent auditor unless applicable law requires it.

Each Eligible Entry will have an equal chance in the random selection. No Participant may receive more than one Gift. If fewer than three Eligible Entries exist, if entries fail verification, or if a Gift cannot lawfully be awarded, HP may select fewer than three winners or no winner.

The intended draw date is 10th November 2026, but HP may change the draw, verification, announcement or delivery dates. A person becomes a confirmed winner only after completing verification and receiving an express written confirmation from HP or its authorised Contest Partner.

Winner notification and verification

A provisional winner may be contacted using the email address, telephone number, SMS, WhatsApp number or other contact details submitted with the entry, ordinarily within 07 business days after the draw. HP is not responsible for spam filters, blocked messages, changed numbers, unanswered calls or inaccurate contact details.

A provisional winner must, within 72 HOURS / 3 BUSINESS DAYS of the first notification or such other period stated by HP:

respond to the notification and formally accept the Gift;

provide valid identity, age, address, employment and eligibility evidence requested by HP;

provide employer or compliance approval if requested;

complete any declaration, release, tax, delivery, privacy or compliance documents reasonably required; and

remain compliant with these Terms.

If a provisional winner cannot be contacted, does not respond in time, declines the Gift, provides inadequate or inconsistent evidence, is ineligible, fails compliance checks, or cannot legally receive the Gift, the selection is void. HP may then approach a reserve winner, conduct a further random draw, award fewer Gifts or decide not to award the affected Gift, without liability.

Gifts

Subject to verification, each of the three confirmed winners will receive one (1) GIFT / HP POLY PRODUCT OR ACCESSORY OFR HP’S CHOICE, having an approximate retail value of INR 5,000; inclusive of applicable taxes, where stated. Images are illustrative. Model, colour, configuration, packaging and accessories may vary.

A Gift is non-transferable, non-refundable and cannot be exchanged for cash, credit, another product or any commercial benefit. HP may, at its sole discretion and subject to applicable law, replace a Gift with another item of the same or greater approximate value, a different model or configuration, or another reasonable promotional benefit if the advertised Gift is unavailable, delayed, restricted, discontinued, affected by supply constraints or otherwise unsuitable to deliver.

Delivery is intended within 45–60 days after verification but is not guaranteed. Delivery depends on availability, location, courier service, compliance checks and circumstances beyond HP’s reasonable control. HP may require in-person collection or nominate another delivery method. A Gift returned as undeliverable, refused, or affected by inaccurate information may be forfeited. HP is not required to attempt re-delivery.

Any standard manufacturer warranty supplied with an HP product will apply according to its own terms. Except for rights that cannot lawfully be excluded, no additional warranty, representation or service commitment is created by the Contest. A Gift does not include installation, connectivity, subscriptions, accessories, travel, incidental expenses or services unless expressly stated.

Taxes, employer policies and compliance

All taxes, duties, levies, reporting obligations and incidental expenses connected with a Gift are the winner’s responsibility. HP may deduct or withhold tax, require tax documentation or proof, or require a winner to pay an amount necessary for lawful withholding before releasing the Gift. If a winner does not comply, HP may withhold or forfeit the Gift and select a reserve winner.

A winner is solely responsible for confirming that receipt of the Gift complies with their employer’s policies, procurement rules, anti-bribery requirements and any industry-specific restrictions. The Gift is not offered to influence a purchase, recommendation, tender, procurement, renewal, referral or other business decision. HP may refuse or withdraw a Gift if awarding it could create an actual or perceived compliance concern.

HP’s right to change, suspend or cancel

To the fullest extent permitted by applicable law, HP reserves the right, at any time and in its sole discretion, with or without prior notice, to amend, interpret, supplement or replace these Terms; change the Contest name, format, journey, questions, entry method, eligibility criteria, Jury, verification process or random-selection method; extend or shorten the Contest Period; change the draw, announcement, response or delivery dates; increase or reduce the number of Gifts or winners; change, withdraw or substitute a Gift; restrict availability by geography or participant category; or suspend, postpone, restart, terminate or cancel the Contest.

HP may exercise these rights because of law, regulation, government direction, fraud, abuse, technical failure, security risk, supply constraint, force majeure, operational need, reputational concern, error, ambiguity or any other circumstance HP considers relevant. Updated Terms will be posted on the Contest Page or communicated through another method chosen by HP and will take effect on the stated date. Continued participation after an update constitutes acceptance where permitted by law.

If the Contest is changed, suspended or cancelled, no Participant is entitled to compensation, reimbursement or any substitute benefit merely because they entered, expected to enter or were not selected. Nothing in this clause permits HP to remove or limit a right that cannot lawfully be excluded.

Disqualification and process integrity

HP may reject an entry, disqualify a Participant, revoke provisional winner status or recover a Gift if HP reasonably suspects or determines that the Participant:

breached these Terms or any applicable law;

submitted false, incomplete, misleading, copied or third-party information;

used multiple identities, accounts, devices, scripts, bots, automated tools or other unfair means;

tampered or attempted to interfere with the Contest Page, selection system, verification, Jury, Contest Partners or another Participant;

engaged in abusive, threatening, fraudulent, unethical or reputationally harmful conduct;

failed to provide evidence or approvals requested by HP; or

became ineligible or unable to receive the Gift lawfully.

HP may preserve evidence, block further entries, refer suspected unlawful conduct to an employer, platform provider, regulator or law-enforcement authority, and take any other action available. HP’s decisions on eligibility, disqualification, winner confirmation, Gift substitution and interpretation of these Terms are final and binding, subject to mandatory rights under applicable law.

Participant submissions and intellectual property

A Participant must not submit confidential employer or client information, personal data about another person without authority, trade secrets, unlawful material, malicious code, or content that infringes intellectual property, privacy or other third-party rights. Each Participant represents that their submission is original or lawfully provided and that HP’s permitted use will not infringe third-party rights.

The Participant retains ownership of original content in their submission. By entering, the Participant grants HP and its affiliates a worldwide, non-exclusive, royalty-free licence to host, reproduce, review, analyse, adapt and use the submission to administer, audit and improve the Contest; generate aggregated or de-identified insights; prevent misuse; comply with law; and maintain internal records. Identifiable use for external publicity will occur only with the Participant’s consent or where otherwise permitted by law.

Personal data and communications

HP and its authorised Contest Partners may process personal data submitted or generated in connection with the Contest, including name, age or eligibility evidence, designation, organisation, contact details, responses, technical and security data, verification records, communication history, delivery details and tax or compliance information. Processing may include collection, storage, review, verification, use, disclosure to authorised service providers, delivery administration, fraud prevention, analytics, recordkeeping and legal compliance.

HP will handle personal data in accordance with applicable Indian data-protection law and HP’s Online Privacy Statement:

HP Online Privacy Statement

HP may share necessary data with its affiliates and authorised Contest Partners, including platform, verification, professional services, courier, fulfilment and technology providers, in India or other locations where HP or those providers operate, subject to applicable safeguards. HP will retain information for as long as reasonably required for the purposes described, dispute handling, audit and legal compliance. Privacy requests may be submitted through HP Privacy Central, subject to identity verification and applicable law.

Consent to receive promotional email, SMS, WhatsApp, telephone or other marketing communications must be obtained separately where required and is optional. Refusing or withdrawing optional marketing consent will not affect eligibility or the chance of selection. Operational communications needed to administer the Contest are not marketing communications. If a Participant withdraws consent or requests deletion of data required to administer or verify an entry before winner confirmation, HP may be unable to continue processing that entry.

Winner publicity

Where a winner separately consents, HP may use the winner’s name, city, designation, organisation, photograph, voice, likeness, statements and Contest submission for reasonable Contest-related publicity in any media without additional payment. A decision not to provide optional publicity consent will not, by itself, affect winner status. HP may publish a limited winner announcement where permitted by law and after completing required notices or consents.

Technical failures, third-party platforms and force majeure

HP is not responsible for entries or communications that are lost, late, incomplete, corrupted, misdirected, inaccessible or not received due to internet, telecommunications, device, browser, email, platform, hosting, software, power, cybersecurity, courier or human error, except to the extent directly caused by HP’s wilful misconduct or other liability that cannot be excluded. Proof of submission is not proof of receipt.

The Contest may be advertised through LinkedIn, Meta, Instagram, Google, email, Quora or other third-party platforms, but it is not sponsored, endorsed, administered by or associated with those platforms unless expressly stated. Participants release those platforms from Contest-related claims to the extent permitted by law and remain subject to each platform’s own terms.

HP will not be liable for delay, change, suspension or cancellation caused by events beyond its reasonable control, including natural disaster, epidemic, pandemic, war, terrorism, civil disturbance, government action, court order, labour disruption, transport failure, cyber incident, outage, supply shortage or failure of a third-party provider.

Limitation of liability

Participation is voluntary and at the Participant’s own risk. To the fullest extent permitted by law, HP, its affiliates, and their directors, officers, employees, representatives and Contest Partners (the “Released Parties”) will not be liable for any indirect, incidental, special, punitive or consequential loss; loss of profit, revenue, opportunity, goodwill or data; employer or business consequences; inability to participate; non-selection; or delay, substitution, defect, loss, misuse or inability to use a Gift.

To the fullest extent permitted by law, the aggregate liability of the Released Parties arising from the Contest to a confirmed winner will not exceed the approximate retail value of the Gift awarded to that winner. No liability is accepted to a non-winner merely because of entry or expectation of selection.

Nothing in these Terms excludes or limits liability for fraud or wilful misconduct, death or personal injury caused by negligence where such liability cannot be excluded, or any statutory, consumer, privacy, product-liability or other right or remedy that cannot lawfully be waived or limited.

Participant indemnity

To the fullest extent permitted by law, each Participant will indemnify and hold the Released Parties harmless from third-party claims, losses, costs and reasonable expenses arising from the Participant’s breach of these Terms, false or unauthorised information, unlawful conduct, infringement of third-party rights, breach of employer policy, misuse of the Contest or Gift, or failure to satisfy tax or compliance obligations. This indemnity does not apply to the extent a claim is caused by the negligence, fraud or wilful misconduct of a Released Party.

Governing law and disputes

These Terms and the Contest are governed by the laws of India. A Participant should first send any Contest-related complaint to support@findyourpolyfit.com within seven days after the matter arises, with sufficient details for HP to review it. HP and the Participant will attempt in good faith to resolve the matter informally.

Subject to any non-waivable right to approach a consumer commission, data-protection authority, statutory regulator or other forum having mandatory jurisdiction, the courts at Bengaluru, Karnataka will have exclusive jurisdiction over disputes arising from or connected with the Contest.

General

If any provision of these Terms is held invalid or unenforceable, it will be limited or removed only to the minimum extent necessary and the remaining provisions will continue in force. HP’s delay or failure to enforce a provision is not a waiver. A waiver must be in writing and applies only to the specific instance stated.

A Participant may not assign or transfer an entry, winner status or rights under these Terms. HP may assign, delegate or transfer administration of the Contest to an affiliate or authorised Contest Partner. Headings are for convenience only. Words such as “including” mean “including without limitation”.

The English-language version of these Terms controls. Any translation is provided only for convenience. Notices or updates may be posted on the Contest Page or sent to the contact details provided by the Participant. The latest version posted by HP will apply from its stated effective date, subject to applicable law.

Contact

Contest support: support@findyourpolyfit.com

Promoter: HP India Sales Private Limited, 24, Kothari Arena, 2nd Floor, Hosur Main Road, Adugodi, Bengaluru, Karnataka – 560030.

HP and Poly names, logos and related marks are trademarks of HP Inc. or its affiliates. All other trademarks belong to their respective owners.